Event Music Checklist: What to Decide Before You Send Requests
Before you send your event requests, settle the run of the night, who needs a microphone for speeches or awards, your must-play and do-not-play songs, whether you need clean edits for a mixed or young crowd, and the time your venue needs the music to stop.
Settle the schedule, then the songs
Your DJ can read a room on the night. What they cannot guess is your program, your speakers and your venue's rules.
Send event requests
For booked hosts: your music preferences, must-play and do-not-play songs, announcements and the plan for the night.
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Topics to discuss
Work through this list with whoever is running your event. Each item is a decision only you can make.
Start, peak and finish
When guests arrive, when you want the energy highest and when the music must stop.
Speakers and awards
Who needs the microphone, in what order and for roughly how long, with names spelled the way they sound.
Background or dance music
Which parts of the night are for talking and which are for dancing, so the volume and style follow the plan.
Must-play and do-not-play
Songs that suit your crowd and songs to avoid, from a company theme song to a track that would not land.
Clean edits
Whether children, students or coworkers mean your DJ should play clean versions all night.
Venue end time
The time amplified music has to end, plus any volume limits or load-in rules your venue sets.
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Our service work
The right plan shows on the dance floor and in the moments between songs.
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Pricing questions
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Most of these choices change nothing about your booking. Only added hours or live music change the price, so check those against what you booked.
- Length of the program: A longer program or a later finish adds hours of music.
- Microphone needs: Several speakers, a panel or a separate room for presentations need microphones and setup planned ahead, so list them in your requests.
- Live music: Acoustic guitar, piano or vocals during a cocktail or dinner hour is billed for each hour performed, so add it to your requests early.
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Questions we get
How detailed should our schedule be?
Give rough times for the big moments: arrival, food, speeches, dancing and the end. Your DJ fills the gaps and adjusts if dinner runs long, so you do not need a minute-by-minute plan.
Can we send a playlist instead of song lists?
You can share favorite songs, but must-play and do-not-play lists work better than a fixed playlist. They give your DJ direction while leaving room to read the crowd and keep the floor moving.
What if the venue has a volume limit?
Put it in your requests along with the end time. Your DJ plans the setup and the night's energy around the limit rather than finding out at load-in.
Who should fill in the requests form?
Whoever knows the program inside out, usually the host or event lead. If several people are involved, agree on the schedule and song lists first so your DJ gets one clear plan.
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Checklist done? Send your event requests
Take your answers to the event requests form so your DJ has the whole plan in one place.